LeaveManager helps gyms, PT studios, leisure centres, and boutique fitness teams manage holidays, sickness, class cover, and TOIL. Keep instructors, front desk, cleaners, and managers visible in one team calendar.
Free 14-day trial. No credit card required. GBP 8/user/month.
Gyms and Fitness Studios leave dashboard
Live approvals, absence, and cover
24/7
team visibility
14d
free trial
GBP 8
per user monthly
Replace side spreadsheets, calendar guesswork, and manager inbox approvals with a single self-service leave system.
Instructor leave can leave classes, PT sessions, inductions, and front desk shifts uncovered unless the team calendar is clear.
Fitness teams often work mornings, evenings, weekends, and split shifts, making balances and TOIL harder to track manually.
Last-minute absence can cancel classes or weaken member service if managers cannot see who is available quickly.
Every feature is included on one simple plan, so you do not need a larger HR suite just to manage leave properly.
See who is away across instructors, PTs, reception, cleaning, and management before approving time off.
Track time back when staff cover weekend events, launch days, late classes, or emergency instructor gaps.
Employees request holiday from their phone and managers approve with a clear view of team availability.
Manage several gyms or studios from one account while keeping each location and manager workflow separate.
Keep absence records, return-to-work actions, and Bradford Factor monitoring away from spreadsheets.
Report on absence patterns, leave balances, and upcoming cover gaps for operations reviews.
LeaveManager keeps holiday entitlement, sickness records, TOIL, audit history, and approval visibility in one place for owner-led and operations-led teams.
Works for instructors, PTs, reception, cleaners, and managers
Clear cover checks for class-heavy schedules
TOIL balances for events and late cover
Self-service requests from any device
Supports single sites and multi-location fitness brands
No rota rebuild or payroll migration required
Trial-ready in one sitting
Start with the workflows that drive conversion: manager approvals, employee self-service, visible cover checks, and clean absence records.
What to validate in the trial
Import your team and invite managers in minutes
Approve leave with cover, balance, and audit history visible
Track holiday, sickness, TOIL, and Bradford Factor in one place
Works for instructors, PTs, reception, cleaners, and managers
Clear cover checks for class-heavy schedules
Yes. Managers can view planned leave across instructors, PTs, front desk, and operations teams before approving holiday.
Yes. Staff can accrue and request TOIL for extra cover, events, late classes, or weekend work.
Yes. You can manage several gyms or studios from one workspace while keeping locations, teams, and approvals organised.
No. LeaveManager is suitable for mixed teams with full-time, part-time, and variable-hours employees.