Review holiday requests alongside team cover

A shared calendar helps managers see overlaps before deciding on a request.

Agree the approval process

Make clear where staff request leave, who reviews it and what happens when that manager is away. Keep approved bookings in the same place.

Look beyond the headcount

Check the roles, skills and locations needed for a shift as well as how many people are away. Review the rota and any relevant staffing obligations separately.

Keep the records current

Record the decision and update the calendar when dates change. Check opening balances and existing bookings when introducing a new leave system.